Jaya can focus more on kids, and not on preschool fee collection

Highlights

• CoFee automates preschool fee collection with one-tap payment links—no more chasing parents.
• Smart Groups, instalments, and Quick Collect feature for half-day, full-day, and activity-based fees.
• Result: 100 % on-time preschool fee collection and extra hours for teachers to nurture, not nag.

Jaya started her preschool out of her love for kids. She made sure all the kids get equal care and attention during their time at preschool. She knows that their parents trust their children with her.

But,

She is failing to keep her promise. And it’s all because of one thing. 

Fee collection!!!

No one can blame Jaya, because she is trying her best to provide a safe and fun place to the kids. Yet, her focus shifts to operational tasks, especially the tiring fee management. 

She hired a staff, but that is causing extra trouble. She wanted some way to ease her stress of maintaining and managing fee records as well as providing receipts to parents. 

Challenges Jaya faces in managing preschool fee collection

Managing preschool fees is no less than a juggling act for Jaya. Here are her main challenges:

❌ Difficulty in Tracking Payments

Keeping track of which parents have paid and who haven’t is overwhelming. One missed record leads to confusion and unnecessary follow-ups.

❌ Time-Consuming Manual Processes

Preparing receipts, updating payment statuses, and handling fee-related inquiries consume valuable time she could otherwise spend with the kids.

❌ Missed or Delayed Payments

Without a proper reminder system, parents often forget fee deadlines, leaving Jaya stressed over delayed payments.

❌ Lack of Secure Payment Methods

Cash payments aren’t just inconvenient; they also pose risks like theft or misplaced money.

❌ No Insights into Finances

Jaya struggles to get a clear overview of her preschool’s finances, making it hard to plan for resources and activities.

How did Jaya solve these challenges?

She found CoFee, a simple and powerful app designed to simplify fee collection and  management.

How did CoFee help Jaya with her preschool fees collection troubles? 

CoFee is…

…an app designed to simplify fee collection and management. It offers automated payment reminders, digital receipts, and a user-friendly interface.

CoFee helps…

…preschool owners like Jaya, helping them effortlessly track fee payments. With CoFee, she knows exactly who has paid and who still needs a reminder—all in one app.

She can easily send notifications to parents, avoiding the hassle of constant reminder calls and text messages.

Thanks, CoFee!

✔️ Jaya receives fees on time, every time.

✔️ She no longer worries about reminding parents about overdue payments.

✔️ She doesn’t need extra staff to handle fee records and receipts.

✔️ She spends more time with the kids, focusing on their growth and happiness, as CoFee takes care of fee management—right on her mobile phone.

All because of CoFee.

Now, Jaya, the parents, and even the little ones say together:

“THANKS, CoFee!”

Like Jaya, you can make preschool fee collection stress-free with CoFee.Visit CoFee today and schedule your FREE DEMO!

Here’s a detailed picture of

How CoFee helped Jaya solve her preschool fee management problems:

Here’s a detailed look at how CoFee transformed fee management for Jaya’s preschool:

1. Separate fee categories for different programs

Jaya created groups in CoFee for her preschool’s daily and weekend programs. This made it easy for her to manage fees without confusion.

2. Automated fee payment reminders

CoFee sends customized payment reminders to parents via WhatsApp, and SMS on the due date. Jaya no longer worries about manual follow-ups.

3. Late fee tracking and notifications

With CoFee, Jaya can see which parents haven’t paid on time. She sends reminders with just a click, avoiding awkward conversations and saving valuable time.

4. Flexible payment options for parents

Jaya offers installment options to parents through CoFee, making it easier for them to pay in parts. CoFee tracks it all, so there’s no confusion.

5. Multiple payment methods at no extra cost

With CoFee, Jaya accepts payments through UPI, credit/debit cards, net banking, and more. No need for extra devices or additional costs!

6. Quick Collect for special events and activities

For one-time events like field trips, and tours, Jaya uses CoFee’s “Quick Collect” feature to collect payments seamlessly. Parents receive a payment link via WhatsApp, SMS, or email.

7. Instant digital receipts

CoFee generates digital receipts instantly after a payment. Parents appreciate the transparency, and Jaya saves time and paper.

8. Comprehensive financial insights

CoFee securely stores all payment records, helping Jaya track finances and generate reports for taxation or planning new activities.

Simplifying Preschool Fee Management

CoFee has made managing fees effortless for Jaya. It’s more than just an app—it’s her go-to solution for handling payments and staying organized.

With CoFee taking care of fee collection, Jaya has more time to focus on her preschool kids. She’s even planning to grow her preschool, knowing that managing finances will never hold her back again.

Do you run a preschool?

If fee collection feels like a hassle, CoFee is here to help.

CoFee isn’t just for preschools. It’s a perfect solution for hostels, schools, coaching centers, dance and music schools, gyms, and more!

Start Today!

Still unsure? Schedule a FREE DEMO to see how CoFee can make fee management simple for you.

Visit CoFee now!

FAQs

1. How does CoFee simplify preschool fee collection for administrators?
   CoFee sends automated WhatsApp/SMS links on due dates, tracks payments in real time, and issues instant digital receipts—so preschool fee collection never slips through the cracks.
2. Can CoFee handle instalment-based preschool fee collection?
   Yes. Enable Partial Payment so parents can pay weekly or monthly; CoFee reconciles each instalment automatically in the ledger.
3. Does CoFee support different preschool fee collection rules for half-day and full-day programs?
   Absolutely. Smart Groups let you set unique amounts, due dates, and reminders for every class, program, or activity add-on.
4. What payment methods are available for preschool fee collection through CoFee?
   UPI, cards, and net banking—all without buying a POS device or sharing static QR codes.
5. Is data and money secure during preschool fee collection on CoFee?
   CoFee uses encrypted gateways and follows RBI-compliant security standards, protecting every rupee and personal detail.